INTERNAL REGULATIONS

1. Guidelines for membership

• According to the Articles of Association, the term of membership in the Association is three years.
• The Administrative Body decides on the memberships, both new or renewed.
• The membership term may be renewed for additional three year terms by the member upon application and acceptance by the Administrative Body.

2. Admission of members

• The Administrative Body shall decide on admitting new and renewed full and supporting members, taking into account the criteria mentioned in article 7 of the Articles of Association.
• The decision of the Administrative Body to admit a new full or supporting member is subject to the new member’s written acceptance and payment of the membership fee.

3. Membership fees

• The Administrative Body will meet in the last quarter of every calendar year to determine and approve the membership fee for the following calendar year. The Administrative Body will submit the determined amount of the membership fee to the General Meeting during the next Meeting.
• Membership fees are due and payable each calendar year.
• The amount of the annual membership fee for full members is 10.000,00 EUR per year starting in 2015. This amount may be varied upon approval of the Administrative Body.
• The amount of the annual membership fee for supporting members will be half of the amount of the annual membership fee for full members. This amount may be varied upon approval of the Administrative Body. 

Directors of the Administrative Body

1. The powers, appointment, composition of the Administrative Body, including the end of directorship, meetings and decisions are outlined in the Articles of Association.
2. The Administrative Body designates the Chairman, the Vice-Chairman, the Treasurer and any other director of the Association from within its members.

The Treasurer

• The Treasurer represents the Association with regard to the banks which manage its accounts. He alone is authorized to give instructions to these banks. He receives bank statements and other similar documents.
• The Treasurer regularly informs the Secretary of subscriptions paid in order to draw up membership lists.
• The Treasurer establishes annual accounts which must be included in the report of each General Meeting.
• The Treasurer informs the Administrative Body about the Association’s budgetary situation at each of its meetings. This information will include a provisional estimate of the Association’s financial situation, covering at least the period up to the next meeting of the Administrative Body.

The Secretary

• The Secretary is responsible for noting the attendance list and taking the minutes of the meetings of the Administrative Body. The minutes will be approved by the Administrative Body.
• The Secretary is responsible for noting the attendance list and taking the minutes of the General Meeting.
• The Secretary shall be appointed ad hoc at each meeting of the Administrative Body or General Meeting by the Chairman or his replacement.